Viewing entries tagged
time management


3 Things (Metrics) Management Needs To Track


One of my most read blog posts was on metrics Personal Trainers need to track - if you missed that post, you can check it out here- so I wanted to flip the script a little bit and talk about the metrics that Fitness Managers/ Directors/ Administrators need to take a closer look at. Again, some of these may be unconventional, but if you can look past surface metrics like sessions per month, I think you will see value in these.

1) Manager/Trainer Meetings Per Month

I’m a big fan of meeting with your staff once per week. I try to schedule 15 minutes -outside of staff meetings- each week to touch base with staff. These 15 minutes are dedicated to them, following up on past items or helping overcome hurdles in their own initiatives. I also take in to consideration any additional requested time as a positive marker in my book. If you aren’t asking for help, if you aren’t utilizing resources at your disposal, typically things turn out poorly. I like eager staff who want to talk shop and progress forward. I will always make time for that!

Side note- if staff members ARE NOT seeking your help/input on topics, are you an approachable leader?

2) Created Consults/Assessments (whatever word your department uses)

I like this metric. Just so we are on the same page, created consultations/assessments are those not given to the trainer via membership or the Fitness Director. The Fitness Industry is entrepreneurial in nature and seeing which Trainers can create their own consultations each month/quarter is awesome. I like to use this metric as a bonus qualifier or as a note should promotion to management be an option - and something the trainer wants- seeing them perform on an individual level is really cool.

3) Paid Sessions to Break-even

Do you know your facilities floor? Meaning, the amount of paid sessions you and your staff need to perform to cover overhead costs? By taking in to account all overhead…cleaning/maintenance, new equipment installments, uniform orders, floor hours, etc…you are able to find the base amount of revenue your facility needs to produce (payroll withstanding) to turn a ripe profit. Tracking ‘total number of sessions’ doesn’t give the whole story.



3 (little) Things on Productivity *2 minute read*

Have you ever felt like there isn’t enough time in the day? Maybe you work in a super fast paced environment and time zombie’s come and eat up your work time? Are you bringing your work home wayyy too much?

I’ve had all of those scenario’s plague my work day more times than not. Here are 3 things that I have done that have magically given me my work-day back.

1) Not every email needs a reply.

This was a massive concept for me and make no mistake…I am not saying to ignore emails. However, simple emails that close out the conversation do not need an additional “thank you” email…informative emails that you receive that have all the information in them can be left alone, etc. The next time you sit down and pour in to your inbox, ask yourself “do I need to reply to this?” and start to learn what emails can be filed away.

These emails are time zombie’s and can be laid to rest. Swipe, delete, and move on to something that needs a reply.

2) The last thing you do at work today, is make a list of the first thing(s) to do tomorrow.

Ever get home only to have your brain wired for what you have to do the next day?

Yeah, me too.

This tactic has helped me ‘turn off’ at the end of the day and has helped boost my productivity for the next day. Next time you go on a vacation or long weekend, write out a mega-to-do list and prioritize it so the most immediate things get done when you return to work…this may help you actually be able to rest your brain!

3) Schedule times to reply to emails

My second favorite productivity “hack”. On an average day I schedule two 60 minute blocks to return and send emails. In a perfect work it would be 30 minutes of replying and 30 minutes of sending new emails, but ya never know.

What scheduling email time has done for me is 1) minimize interruptions from the email pop up 2) allowed me to prioritize who and what needs a reply first and 3) better block out my day because I am not ‘held captive’ by Microsoft Outlook.

For context- I work largely in sales (training) and receive approximately 15 emails per day. I schedule two 1 hour blocks…typically one in the morning before 8am and the second is somewhere around 4pm. Depending on your job and email flow you may need to scale this a little bit and add a third or maybe a fourth time slot.

Productivity bonus 1: keep your email closed until its your designated check time.

Productivity bonus 2: turn off notification icons on your phone so you don’t get distracted by them.

Give these tactics a try- if you have any questions drop them below in the comments!